Telesis, Inc.
  • Data Security, Inc
  • Lincoln, NE, USA
  • Will discuss with applicant
  • Salary
  • Full Time

Health, vision, and dental insurance. 401k match. Lifelong learning reimbursement. Wellness plan. PTO. Employee Assistance Program and much more!


Contracts and Order Administrator

Since 1985, Data Security, Inc.® has been the world leader of National Security Agency (NSA) evaluated products for digital data destruction; through innovative design, we hold many patents. We design, manufacture, sell and support our products worldwide, out of Lincoln, Nebraska. We are a small, locally owned and operated company, with a global customer base and a global impact on data security.

The Contracts and Order Administrator position is responsible for providing superior customer service through critical administrative support. Major duties include preparing quotes, negotiating with buyers and resellers, completing internal order forms, and maintaining databases with data entry. Minor duties include working with the administrative team to manage the reception area and handle incoming phone calls with urgency and efficiency. This position entails building and maintaining ongoing, productive relationships with internal and external partners, providing quality support to the administrative, sales, manufacturing and engineering teams of Data Security, Inc.® It requires the ability to utilize teamwork, efficiency, and knowledge to generate growth and maximize revenue.

Essential Functions

  • Contract Administration and Compliance
    • Prepares bids and proposal packages for buyers and resellers
    • Ensure that contract renewal dates are tracked and monitored
    • Maintain contract records
    • Follow and maintain established procedures
    • Ensure contract compliance
    • Completing internal forms and data entry
    • File management
    • Assist in Preparing for government Audits
  • Process Orders
    • Receive customer orders for products and services via phone or email
    • Enter customer data on internal order form and online systems
    • Process credit card transactions
    • Provide email correspondence with customers and sales representatives
    • Follow and maintain established procedures
    • Ensure contract compliance
    • Data entry
    • File management
    • Mail items to complete orders
    • Create customer packets of documentation to go with shipments
    • Ship equipment to complete orders
    • Track shipments; process damage shipment claims
  • Other duties as assigned

Competencies

  • Has knowledge of common concepts, practices, and procedures of an office environment
  • Experience and knowledge in Office 365
  • Familiar with online commerce and search engines
  • Ability to multitask with a sense of urgency
  • Ability to be assertive when necessary
  • Ability to communicate effectively
  • Familiar with online commerce and search engines
  • Can effectively use computer hardware and software to plan work and manage projects
  • Common sense and critical thinking skills

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners and copiers.

Physical Demands

While performing the essential functions of this job, the employee is regularly required to sit. The employee is frequently required to walk or stand. The employee is occasionally required to bend, twist or reach as well as lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision preferred and the ability to adjust focus between multiple tasks.

Classification

Salary Non-Exempt

Reports To

Contracts/Office Manager

Availability

40 hours per week, typically Monday-Friday, from 8am-5pm

Required Education and Experience

A high school diploma or its equivalent

Preferred Education and Experience

A college/university diploma or its equivalent and/or two years of experience in an office setting


Telesis, Inc.
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