Telesis, Inc.
  • Data Security, Inc
  • Lincoln, NE, USA
  • Will discuss with applicant
  • Hourly
  • Full Time

Paid Vacation and Paid Leave for Life Defining Events; Discounts at Lazlo’s, FireWorks and Empyrean; Lifelong Learning Tuition Reimbursement; Extensive Wellness and Gym Reimbursement Plan; Life Insurance, Short & Long Term Disability Insurance; Health, Vision and Dental Insurance; 401(k) Retirement Plan; Employee Assistance Program


Data Security, Inc. Receptionist

The Data Security, Inc. (DSI) Receptionist position provides superior customer service by managing the reception area, greeting guests and directing all incoming phone calls with urgency and efficiency. It entails building and maintaining ongoing, productive relationships with internal and external partners. This position provides quality support to the administrative, sales, manufacturing and engineering teams of Data Security, Inc.

 Position Type

  • Non-exempt

 Organizational Structure

  • Reports to:  Office Manager

 Reception Area Duties

  • Keep reception area presentable, clean, stocked and organized
  • Keep patio area presentable, clean and secured after hours
  • Manage the interoffice, fax and external mail by sorting, posting, receiving and sending
  • Maintain the copier and postage area, keeping them stocked and uncluttered
  • Inventory and order office supplies when needed
  • Provide general office support duties
  • End of day walkthrough of building/security and lighting check

 Greeting Guests and Providing Superior Customer Service

  • Welcomes all guests in a friendly and sincere manner
  • Coordinate incoming shipments for DSI and Empyrean Brewing Co.
  • Provide hospitality by offering beverages, answering questions and engaging in small talk
  • Control visitor access to office area
  • Ensure the guestbook is adequately maintained
  • Ensure all guests are parked in an appropriate location

 Directing Incoming Phone Calls with Urgency and Efficiency

  • Obtain detailed, accurate messages
  • Familiar with frequent callers, VIPs, business associates, employee family and friends
  • Manage the afterhour's voicemail, directing detailed, accurate messages to proper recipients

 Manage Accounts Receivable

  • Track, process and receive A/R for DSI within 30 days of invoice date
  • Accounts Receivable
    • Track and receive A/R for DSI
    • Provide AR receivables report

Accounts Payable Support

  • Process shipping and misc. invoices

 Provide Quality Support

  • Back up on processing and shipping all orders for DSI (refer to the Order Administrator job description)
  • Share Order Admin aftermarket order processing, such as On-Orders
  • Print, create CDs, or order shipping documents, such as Owner's Manuals/Quick Start Guides
  • Process packing lists
  • Plan and process travel arrangements for sales trips
  • Marketing materials
    • Order Color Printing from Telesis Marketing Dept
    • Order marketing material needs
    • Assemble marketing materials
  • Reconcile expense reports for sales team
  • Keep break room, work room, executive offices and sales common area presentable, clean, stocked and organized
  • Maintain auto fleet: maintaining vehicles and coordinating schedules
  • Mailings for the sales team
  • Other duties as assigned by Management

 Knowledge

  • Knowledge and past experience of Microsoft Windows Applications and MS Office
  • Familiar with online commerce and search engines
  • Has knowledge of commonly-used concepts, practices, and procedures of an office environment

 Skills

  • Professional, career-oriented with excellent customer service skills
  • Must be a team player, self-motivated, dependable and dedicated
  • Must be highly detailed and organized

 Abilities

  • Read, speak, write and understand English
  • Able to sit and work at a computer keyboard for an extended period of time
  • Able to stoop, kneel, bend at the waist and reach on a daily basis
  • Able to occasionally lift and move items up to 25 pounds
  • The ability to listen to and understand information and ideas presented through spoken words and sentences
  • The ability to communicate information and ideas in speaking so others will understand

 Education/Experience

  • Minimum: A high school diploma or its equivalent
  • Desired: A high school diploma or its equivalent and two years experience in an office setting

 Availability

  • Must be available 8:00 a.m. 5:00 p.m., Monday Friday

 

Telesis, Inc. is an Equal Opportunity Employer Telesis, Inc. does not discriminate against any qualified applicant with regard to race, color, religion, sex, disability, national origin, ancestry, age, or marital status.

Telesis, Inc.
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